E: open@openspark.co T: 855-SPARK-00

Strong logistics management is absolutely essential in delivering the business results expected from the event.  Our in-depth event management methodology has been developed and proven over the last 15 years, and is consistently recognized as best-in-class by our clients.

Throughout the planning process, a strong focus will be placed on sourcing and negotiation to maximize your investment. Your programs will be staffed with industry experts to deliver the intended experience to your attendees. The final step of the event process is the compilation and analysis of all program results (qualitative and quantitative), and the formal measurement against the event strategy and goals to document the results.

OpenSpark Certified Meeting Professionals (CMP) partner with other event logistics experts around the globe to provide you with the knowledge and resources to manage every facet of a corporate event including strategy development, project management, attendee management, on-site management, and post-event activities.

Event and Strategy Development

  • Definition of event goals and objectives
  • Design of program metrics
  • Alignment of program to metrics, objectives, and brand 
  • Creation of a consistent marketing strategy to support event goals and objectives
  • Develop technology plan that supports all event deliverables and controls cost

Pre-event Project Management and Planning

  • Development and management of timelines
  • Transparent, pass-through budgeting model
  • Management of all event vendors
  • Contract negotiation
  • Full management of all logistical program elements, including but not limited to:
    • Site research and selection
    • Food and beverage planning
    • Travel management (air and ground travel)
    • Group activity planning and management
    • General session staging, production and technical requirements
    • Breakout session audio visual requirements
    • Theme décor and entertainment planning and management
    • Meeting logistics coordination
    • On-site office infrastructure
    • Speaker selection, negotiation, and management
    • Program security
    • Research and procure program amenities
  • Recruitment of professional, certified on-site staff

Attendee Communications and Management

  • Attendee management and communication
  • Creative communication services, including theming and design
  • Online web registration
  • Data management
  • Real-time secure access to registration data for designated client contact
  • Control over all website content
  • Dedicated registration coordinator provided for attendee communication

On-site Management and Execution

  • Dedicated team of event professionals
  • Full program staffing 24 hours per day
  • Coordination of all event venues and service providers
  • Design of inventory control processes
  • Full documentation of all program activities

Post-event Follow-up, Analysis, and Measurement

 

Contact us to learn more about how our event logistics, event marketing and event technology services can benefit your next event.